I’ve come up with an easy strategy to take the pain out of doing our taxes. We have lots of accounts, but doing our taxes is actually relatively easy based on some simple organization techniques.

Replacing all the forms and data with one list makes the process quick and easy. Here’s how I organize our tax work from beginning to end.

Make a Master List. The easiest way to begin organizing for tax preparation is to pull out your return from last year. Look at all the companies, forms and statements that you reported on and make a list.

Here’s an example list from my taxes last year:

  • W2
  • Interest 1099-INT
  • Dividends 1099-DIV
  • Capital Gains
  • K-1
  • Schedule C
  • State Tax Refund
  • IRA Distributions 1099-R
  • Student Loan Interest Deduction
  • Energy Credit

Itemized Deductions

  • Mortgage Interest
  • State Taxes
  • Real Estate Tax
  • Investment Interest Expense
  • Charitable Donations – Cash
  • Charitable Donations – Goods

State Deductions

  • 529 Contributions

For each line I list the companies or banks that I’m expecting a statement from. For example:

  • W2
    • Company 1
    • Company 2
  • Interest 1099-INT
    • Bank 1
    • Bank 2
    • Bank 3

Adjust the master list. Add new companies and review the list for any companies you no longer have a need to report on. The first year you make the list it takes a little longer. Next year it will be fast, just pull out this year’s list and make adjustments.

I keep a running list of new companies and new strategies that will have tax consequences throughout the year; I can then quickly add them to the list at tax time.

Check off each company. As tax documents start arriving in the mail, check the company off on the list. It’s a quick way to see if you have all the documents needed to file.

Cross check numbers. I print one of the tax transaction spreadsheets from Microsoft Money. Review each form and cross-check the numbers with those on the spreadsheet. This helps to spot errors and get them resolved if needed.  

Enter Data. Once I know I have all the forms and all the data is correct, I can quickly enter the information in TaxCut.

File.


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This is the second post in an ongoing series about about how I organize my finances with lots of accounts; read the first one about bill pay and filing for 181 accounts.

A reader left the following comment in the credit card debate:

I don’t have enough time in the morning to check 89 credit card accounts!  I don’t even want to think of what it’s like to check your annual credit report.

The great news is that I don’t spend a lot of time reviewing my credit report. I have actually come up with a fairly simple process. Here’s how it works:

 Accessing Our Credit Reports

  • Once per year I order our credit reports for free (not to be confused with other websites offering “free” copies).
  • I have used credit monitoring in the past when I wanted to apply for a bunch of cards and track the impact on our credit scores.
  • Anytime a company orders my credit I ask for a copy and the scores. Sometimes it works; sometimes it doesn’t.
  • If I receive an adverse action letter for any reason, I also request a copy of my report.

Reviewing Our Credit Reports

Once I receive our report I quickly verify the following:

  • No public records (bankruptcy filings, court judgments and tax liens).
  • No delinquent or derogatory accounts.
  • No accounts assigned to collections.
  • No late payments or past due accounts.
  • All names and addresses are reasonable.

If I see any of these, it would be a big red flag (since we don’t have any) and I would work on disputing the item immediately.

Later, when I have a little more time, I will check the following:

  • Count the number of open accounts.
  • Look for any new accounts by date since my last opened card.
  • Review total balances to match credit card arbitrage.
  • Check total credit limits.

Handling Errors

If there are any errors I determine how substantial a negative impact would be. I don’t fix all the errors. For example I will dispute a late fee, I would probably skip a credit limit that is off by $200. My experiences with the dispute process are positive so far.

Interesting Findings

I have 2 Transunion credit reports. I requested that they be merged, but since it fell low on my impact list, I haven’t worried too much about it.

Lots of accounts doesn’t equal lots of extra work when it comes to reviewing your credit report. The most important items are the same as any other person with 5 accounts….. I just have 17 pages.

Helpful Resources


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This is the first post in a series about Money Matters for All Ages. Sixteen personal finance writers address financial issues from babies to retirement and everything in between. See the end of the article for the entire series.

babies
Photography: Six clones (clowns?) v3 by Spigoo

Our oldest son just turned 2 and our youngest son is now 4 months. Here’s a summary of the financial strategies that I’ve been working on for them.

Get a Social Security Number. Do this right away and it will make all of the other strategies easier.

Open a High Yield Savings Account. Children often receive cash gifts for birthdays, holidays, etc. I’m in the process of setting up an ING DIRECT account for my youngest. I sent a referral from the 2-year-old’s account to the baby, so they will both earn bonus money. Open a savings account in under five minutes with no fees, no minimums and FDIC insurance for yourself or your kids at ING. Once you have one account open, refer other family members to earn the bonus money! Affinity Bank also offers a 10% savings account up to $500 for children in California.

Organize Savings Bonds. The kids have received numerous savings bonds from family members. I am converting them to electronic version to make it easier to track. Any paper bonds will be placed in our safe deposit box.

Contribute to a 529 Plan. Open a 529 account if you plan on saving money to help pay for college for your children. I calculated how much we want to save for college for our baby and I am adding it to the accounts we have already established. If you haven’t set up an account yet, here’s how.

Help relatives set up 529 plans. If grandparents (aunts, uncles, etc.) are interested in contributing to your kids’ college funds help them set up an account of their own naming your child as the beneficiary. They can then take a state tax deduction if they live in a state that offers it.

Plan your investments. While the kids’ money has a similar asset allocation to our own, I plan to add some child friendly companies that our kids will recognize when they are older.

Claim Your Tax Savings. Claim the child tax credit on your taxes. As long as your baby was born on or before December 31, you are eligible for the entire tax credit.

Change your withholding. If the child tax credit above will result in a $1,000 refund for you, change your W-4 to have less money withheld in your paycheck.

Enroll in dependent care flexible spending. If you plan on using day care or a babysitter you can set aside $5,000 per year to pay for childcare pre-tax. You can change the amount mid-year if your childcare provider changes or the rates change.

Maximize zero tax for children. But beware of the Kiddie tax. Children owe no tax on the first $850 of earnings which creates a great opportunity to maximize income shifting. Earnings between $851 – $1,700 are taxed at the child’s rate and above that it will be taxed at the parent’s tax rate.

Modify wills and trusts. In the event that both my husband and I pass away, we created a will naming our children as beneficiaries. The will creates trust funds for our children that allow them access at age 25. This is an area that I don’t know whole lot about, so I am planning to spend some time in the next few years educating myself on this topic. I’ll be sure to share what I learn as I go.

Update beneficiaries. Change beneficiaries on life insurance policies or any accounts that are not included in the will. We live in a community property state, so my husband and I are listed as primaries on each other’s accounts. The children are listed as secondary beneficiaries. In addition, our children are listed as beneficiaries on other family member’s accounts.

Buy life insurance on yourself. Determine how much you need to support your children in the event that something happens to you or your spouse.

Don’t buy life insurance on your kids. It’s a waste of money. Instead use that money towards one of the previous strategies.

Get a piggy bank. Pick one that is fun to put money in and the pig should fill up quicker!

Update your budget. Diapers, formula and daycare are the big ones for us. Don’t forget other areas of your budget that were impacted by adding a baby to the family.

Sign up for mailing lists. Contact the manufacturers of the products you use most (diapers, formula, baby food) and retail companies (Toys R Us, Gymboree) to get on mailing lists. Coupons will start showing up in your mailbox.

Use cashback programs. Use the cashback programs to help fund the college plans. Upromise and Little Grad are both geared towards saving for college.

Action Plan

It’s never too early to start saving and investing for your children. While we are building their accounts we have also established specific purposes for the money; we do not intend for them to be able to spend the money freely at this point.

What are you doing for your children financially?

Here are all the articles in The Money Matters for All Ages series. The entire series is also available to download in a free e-book.


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I recently got a mailer from Power Tomorrow, a program that encourages a “greater energy-efficient commitment in our lives.” It broke down energy use by category:

energy use

The mailer also included some great energy savings tips. I’ve highlighted the easy ones here and added some additional ones:

  1. Lower your thermostat at night and when you aren’t home.
  2. Use a programmable thermostat to do the above automatically.
  3. Replace incandescent light bulbs with compact fluorescent light bulbs.
  4. Turn off the TV and lights when not in use.
  5. Wash laundry in cold water.
  6. Buy Energy Star appliances.
  7. Use the air-dry setting on the dishwasher.
  8. Switch providers if you live in a state that allows competition between energy companies.
  9. To determine which appliances are the biggest energy users, check out a portable energy meter from the library.
  10. Save money on the largest category by trimming heating costs.

Extra Credit

If you made approved energy efficient changes last year, be sure to claim the energy tax credit on your 2007 taxes.


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We’re going to try to fly home again today. Hopefully the weather holds out; after three weeks of vacation we’re ready to get home! I have stuff that needs to get done… as soon as I get home, I need to switch my contributions from my traditional 401k to my long awaited new Roth 401k!

The Credit Card Debate Lives On

Welcome to the readers from MSN where our credit card debate was featured! Following the debate, Lynnae cut up her credit cards. There was also a lot of discussion about debit cards. For all the debit card users out there Gather Little By Little tells us what to do if one gets stolen.

Around the House

Cash Money Life asks what temperature you set your thermostat at? Consumerism Commentary reveals the truth about digital television and if you need to fill your library My Two Dollars is giving away a book! Be sure to stop by this weekend and signup for the giveaway.

By the Numbers

Guest Posts

Thanks to my guest posters of the week: Plonkee and Rocket Finance. I accept guest posts related to personal finance from writers at other sites and from readers of My Dollar Plan. Please contact me if you are interested.


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